Contracts – Q & A for Consultant/Vendor Services Agreement

Need assistance with any Consultant or Vendor Services agreements? Here are some questions to look at that might help!

Q. When do I use the Consultant/Vendor Services Agreement?
A. The Consultant/Vendor Services Agreement is used when an individual or company provides non-employee services to Pace.

Q. What contract form do I use?
A. If the Consultant/Vendor does not have their own contract, use Pace’s “Consultant/Vendor Agreement.” If the Consultant/Vendor has their own contract, use Pace’s “Rider to Service Agreement.” If the Consultant/Vendor refuses to sign Pace’s Rider, submit their contract for legal review without a Rider.

Q. What are the required documents for a Consultant/Vendor Services Agreement?
A. The required documents depend on whether the Consultant/Vendor is a corporate entity (i.e. Inc., LLC, PC) or not.

When the Consultant/Vendor is an Individual (Not a Corporate Entity) the Required Documents are:

  1. Pace’s Standard “Consultant/Vendor Agreement”; or Pace’s Standard “Rider to Service Agreement” with the Consultant/Vendor’s Contract
  2. Worker’s Compensation Waiver Form
  3. Independent Contractor Questionnaire
  4. Independent Contractor Payment Form (*N/A if a PO will be used for payment)
  5. A copy of the Consultant/Vendor’s Certificate of Insurance showing evidence of “Professional Liability” coverage (*Only if the consultant/vendor is required by law to carry a professional license)

When the Consultant/Vendor is a Corporate Entity the Required Documents are:

  1. Pace’s Standard “Consultant/Vendor Agreement”; or Pace’s Standard “Rider to Service Agreement” with the Consultant/Vendor’s Contract
  2. A Copy of the Consultant/Vendor’s Certificate of Insurance.
  • General Liability amount should be at least $1 million
  • Consultant/Vendor should name Pace as “additional insured” and use Pace’s legal address: One Pace Plaza, New York, NY 10038
  • Proof of Vendor’s Worker’s Compensation Insurance (at least $1 million) or Pace’s Worker’s Compensation Waiver Form

    3. A copy of the Consultant/Vendor’s Certificate of Insurance showing evidence of “Professional Liability” coverage
(*Only if the consultant/vendor is required by law to carry a professional license)

*Templates of Pace’s Consultant/Vendor Service Agreement can be found on the Finance and Administration webpage under “Contracts Administration”.

Leave a Reply

Your email address will not be published. Required fields are marked *